FAQ

Frequently Asked Questions

Before you begin to write your application we ask you to read “the call for applications” and the “application guidelines” thoroughly. Many of the questions we receive from applicants via mail or telephone could have been answered by reading the call and guidelines.

General

Postdoctoral fellowships

Associate Professor Fellowships

Semper Ardens

Conferences

Budget

Appendix

After the submission of the application

Log in problems






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In what language may I write the application – Danish or English?

You can write the application both in Danish and in English.


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What are the requirements to the project description?

The project description must not exceed 2 A4 pages including references. Use a font which is easy to read.


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I am in doubt whether my project is bordering between basic research and applied research?

According to the Foundation Charter, the Carlsberg Foundation funds shall exclusively support basic research in the fields of natural science, social science and humanities. The Board will assess on an individual basis whether a proposed project falls into "basic research" category.


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The foundation has previously supported research infrastructure. Since this is not part of the new call for applications, does that mean that I cannot apply for it?

Support for research infrastructure can only be applied for through the instrument “The Carlsberg Foundation’s Distinguished Associate Professor Fellowships”, aimed at supporting outstanding newly appointed associate professors for the establishment of an independent research group or environment, including the acquisition of research infrastructure and the formation of national/international networks.


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Who must be the main applicant, in case there are multiple applicants?

There can only be one main applicant. Include a resume and list of publication for the main applicant and a short resume (maximum 2 A4 pages) and a short list of publication for the other applicants.


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Can the application / appendixes exceed the length determined when there are multiple applicants?

No. The requirements for the length of the application are described in the “application guidelines” regardless of the number of applicants.


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Can I submit more than one application?

Yes.


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Can I apply for more than one type of grant in the same application?

You have to submit separate applications for the different types of grants.


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Is there an earliest or latest start date for the project?

The earliest start date is 1 December and the latest start date 1 September the following year.


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Does CF support life science and to which extent do you support medical studies?

CF supports hypothesis-driven basic research within all life sciences addressing fundamental biological issues. CF does not support clinical trials and patient-near research.


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Can I apply for fees to keynote speakers at workshops or conferences?

No.


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What is the requirement for the age of my PhD?

The age of the PhD must not exceed 5 years at the time of the submission of the application.
Any periods of leave will be taken into account (maternity leave, parental leave, sick or family care leave, military service, humanitarian aid work, etc.)


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Should I apply for an Internationalisation Fellowship or a Postdoctoral Fellowship?

The Carlsberg Foundation works to promote mobility and the internationalisation of Danish universities. The Carlsberg Foundation believes that in many areas it is difficult to obtain a permanent associate professor position at the Danish universities, unless you have international experience.

The Carlsberg Foundation works to help recently graduated PhD students to go on postdoctoral stays at foreign elite universities. The chances of a newly graduated PhD to be awarded a Postdoctoral Fellowship at the same university and in the same group, in which he or she gained the PhD, are considerably smaller.


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I wish to apply for an Internationalisation Fellowship, and I know that the foundation only grant one year at the time.  Should I apply for the entire project period or just the first year?

You must apply for the whole period even though the foundation only grants funding one year at a time.


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I wish to apply for an Internationalisation Fellowship, and I know that the foundation only grant one year at the time. Can I be certain that the foundation will grant me a supplementary grant for the second and possibly the third year of the project?

If you have already been granted funding for the first year of the project, the foundation usually supports the second and, in some cases, the third year of the project. The precondition for support for the second and, possibly, third year is an account of expected progress of the project. You must apply for the following year by the next deadline. The Carlsberg Foundation expects co-financing from the hosting institution for the second and third year.


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I have not yet obtained my PhD at the time of the application deadline. Can I still apply?

Yes, please read the “application guidelines”.


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The date of the assessment of my PhD thesis is set. Are there any requirements regarding when the assessment must have been given?

No later than 15 November at noon you must submit a copy of the positive PhD assessment to the Carlsberg Foundation by e-mail: carlsbergfoundation@carlsbergfoundation.dk.

Funding will be conditional on the existence of a positive recommendation from the assessment of the PhD degree and proof of this must be sent to the Carlsberg Foundation.


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What is the requirement for the connection to Denmark and the Danish research environment?

There is no defined limit or minimum of the extent or degree of association to Denmark and the Danish research environment. The Carlsberg Foundation Board will determine the degree of attachment on an individual basis.


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I wish to apply for an Internationalisation Fellowship. Can I also apply for operating costs?

The Carlsberg Foundation Internationalisation Fellowships are granted as fixed rates (DKK 350,000 per year, if the grant holder is travelling without children and
DKK 425,000 per year, if the grant holder is travelling with children). We expect that the hosting institution will cover the operating costs, and only in exceptional cases are operating costs granted.


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I wish to apply for an Internationalisation Fellowship. Are there any requirements to what the Carlsberg Foundation considers as leading international research institutions?

Please see the international university rankings, for example: Times Higher Education World University Ranking, Shanghai Ranking (ARWU) and CWTS Leiden Ranking.


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When the Carlsberg Foundation states that you expect co-financing from the hosting institution, what does that mean?

There are no requirements for co-financing. For Internationalisation Fellowships the Carlsberg Foundation generally expects co-financing from the hosting institution after the first year. Co-financing could for example be subsidies for salaries, equipment, or other.


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Has the Carlsberg Foundation made any requirements regarding teaching in connection to a grant?

The Carlsberg Foundation expects you to use your time on the project, to which you have been granted funding from the foundation.


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Can maternity leave be deducted from the PhD age?

Any periods of leave, such as maternity, parental, sickness or care leave, etc. will be taken into account.

In the case of maternity leave, the number of months on leave, times two, will be deducted from the seniority.

The specific dates for the period of maternity leave must be clearly stated in the CV/resume.


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How do you define ’experimental projects’ and ’other projects’?

We define the projects as such:
Experimental: Laboratory-based projects
Other: Non-laboratory-based projects


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Can maternity leave be deducted from the 4-year rule regarding permanent employment?

Any periods of leave, such as maternity, parental, sickness or care leave, etc. will be taken into account.

In the case of maternity leave following permanent employment as associate professor, the number of months on leave, times two, will be deducted from the seniority of the associate professor position.

The specific dates for the period of maternity leave must be clearly stated in the CV/resume.


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Do I need to be a tenured associate professor in order to apply?

In order to be eligible to apply, you must be a permanently employed associate professor at the time of application. Furthermore, the applicant cannot be more than four years into his/her tenured position.


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Is it possible to include salaries for postdocs in the application?

You can only include salaries for PhD students in the application. It is however a condition that enrolment of the PhD student at a Danish 'PhD school' is guaranteed


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I can only apply for “Semper Ardens” fellowships within humanities and social sciences, and no longer within natural science?

For 2016 it is not possible to apply for the same type of Semper Ardens research projects as in 2015.

This year the Carlsberg Foundation offers a new fellowship where the term “Semper Ardens” is mentioned. However, this covers a one-year fellowship for leading, established researchers with a project aimed at producing a groundbreaking monograph within the humanities and social sciences.


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You state that the instrument targets “leading established researchers”, but are there more specified criterias for what “established” means? (like time after PhD, time after tenure, etc.)

By “leading established researchers” we mean that applicants must be researchers at professor level.


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Is it possible to apply for fees, gifts for presenters, and salary for student assistants?

No.


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Is it possible to apply for funding for a conference held abroad?

No.


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Is this type of grant only awarded to leading researchers?

It is usually only awarded to leading researchers.


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Are there any limitations on the applied amount?

No, there are no limitations unless it is stated in the “application guidelines” (Internationalisation Fellowships DKK 350,000/DKK 425,000 and Conferences maximum DKK 60,000).


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Can I include funding for Open Access in the budget?

The Carlsberg Foundation expects the host institution to provide funding for “Open Access”.


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Are there any limitations to the number of recommendations?

Yes, Please read the "application guidelines".


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I cannot include my recommendation in the application, because my reference prefers to send it directly to the foundation. Is it possible to e-mail the recommendation directly to you?

Yes, the recommendation can be e-mailed to the foundation at: carlsbergfoundation@carlsbergfoundation.dk no later than 1 October at 16.00.


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Is it possible for me to send any appendixes to you after the deadline?

No, the only appendix the Carlsberg Foundation will accept past the deadline is a copy of the positive assessment of the PhD thesis (no later than 15 November) in regards to Postdoctoral Fellowships. They can be e-mailed to the foundation at: carlsbergfoundation@carlsbergfoundation.dk.


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Do I get a confirmation that my application has been received?

Yes, shortly after you have submitted your application you will receive an e-mail with a confirmation that the Carlsberg Foundation has received your application.


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Am I able to see my application as an assembled PDF file?

You will be able to view a complete PDF file of your application within 24 hours after submission. Please log in to the application system and go to “My applications” and then “My documents".


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I have submitted my application but I have discovered an error. Can I submit a new application?

No, you can retract your application and edit it until 1 October at 16.00. After that it is not possible to edit the application.


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I have submitted my application but I have discovered that I am missing an appendix. Can I send it to you via email?

No, you can retract your application and edit it until 1 October at 16.00. After that it is not possible to edit the application.


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When and how is my application processed?

The Board processes all of the applications in late November. You will receive the Board’s decision in December in the form of a grant letter or a rejection letter. The decision will be posted on your profile in the grant and application system. You will receive an e-mail when it is visible on your profile.


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I cannot log on to my profile in the application system. What can I do?

First try to log on using a different browser. Some institutes have a firewall blocking the access. In that case, contact the IT department of your institute.