Field Trips / Research stays at Foreign Institutions | Carlsbergfondet

Grant guidelines

Field Trips / Research stays at Foreign Institutions

The grant holder is responsible for following the existing guidelines.

Grant period

The grant period is outlined in the grant letter or in the later submitted notice. The Carlsberg Foundation must approve any change in the grant period.

For any postponement of the start date, a written request with a justified reason must be sent to the Carlsberg Foundation before the start date.

For any extension of the grant period, a written request with a justified reason must be sent to the Carlsberg Foundation no later than a month before the expiration date.

Any request of change in the grant period must be submitted via the Carlsberg Foundation application and grant system (Webfond). The Carlsberg Foundation template must be used.

If the funding has not been fully used at the expiration of the grant period, the remainder of the grant will be repealed.

Disbursement of grants

Any grant disbursement requests must be submitted via the Carlsberg Foundation application and grant system (Webfond). The Carlsberg Foundation template must be used.

Administration of the grant

The grant should be administrated by the Danish institution where the project is conducted.

Redistribution of budget lines

If the redistribution of individual budget lines exceeds 25%, the redistribution must be approved in advance by the Carlsberg Foundation.

Maternity leave

The Carlsberg Foundation covers additional expenses incurred to the research institutions in connection with maternity leave.

The institution must submit a calculation of additional expenses to the Carlsberg Foundation, at the end of the maternity leave period. Additional expenses constitute the difference between salary paid including pension contribution and holiday pay and the reimbursement received from public sources.

Additional expenses will be disbursed as an additional grant to the existing grant.

Change of grant holder

A grant from the Carlsberg Foundation is given to the main applicant.

In situations regarding job change or death the grant is, by standard, void.
Transference of a grant to another person requires an exceptional reason and must be approved by the Carlsberg Foundation.   

Dissemination and publication

It has to be clearly stated that the research project was granted by the Carlsberg Foundation in dissemination activities, publications, press publicity etc. Please find more information on our website.

Patenting, licensing agreements, and sale of knowhow

Any invention or utility model produced by employees as a result of work on a project financed by the Carlsberg Foundation must be handled by the host institution according to their internal guidelines.

The Carlsberg Foundation does not take ownership of or require any rights to Intellectual Property resulting from activities supported by the grant.

Reporting

A scientific report and a financial statement must be submitted, no later than three months after the termination of the grant period, using the templates found in the Carlsberg Foundation application and grant system (Webfond).

The grant will terminate when the Carlsberg Foundation has approved the reporting.

If a grant holder does not follow the reporting guidelines, the Carlsberg Foundation has the right to demand the grant either partly or fully repaid.